How to create an editorial calendar with Trello

written by Marie Last updated on March 7, 2018

Published on November 28, 2016

editorial calendar trello

Since the creation of my editorial calendar, I noticed several positive changes on my blog. Since then, I cannot wait to write; my articles are published more regularly, I have more visitors, etc. Do you want these changes in your blogging life too? If so, keep reading this article and apply my tips to know how to create an editorial calendar with Trello.

From the very beginning of my blog, I have been using Trello to plan my next publications, note my ideas for future articles and follow the progress of my blog posts. By cons, I did not use this excellent tool to its full potential. While I was researching how to create a better calendar, I found an article, Boho Berry. Her ticket has completely changed my blogger life. Since then, I have made some changes to her method, so I decided to write about it!

 

This post contains affiliate links. Clicking on these links won’t cost you anything, but it might help me to maintain this blog by giving me a small commission. You can read my full disclosure here. Thanks for the help! 

Why Trello?

I love working with Trello because it is very easy to use. Someone who does not know the website can quickly understand how it works. It also has a nice GUI for the user. I also love to view and edit my calendar on my cell phone through the mobile application.

If you are a team collaborating on writing articles, Trello is perfect for you as it allows to work in teams and assign tasks to a member.

 

Create your editorial calendar

To begin, create an account on Trello! Then, you can duplicate the public board I created for you. This can be your “template” for your calendar! To do this, click on “View” menu, select “More” and “Copy table.” You will have your table you can edit as you like.

To enable the Calendar view, open the left menu, then select “Power-Ups.” You will then be able to activate the free calendar.

Even if you have never used Trello and do not know this tool, continue reading the article. I explain in detail each step.

Now, I’ll show you how I created my own so that you can be able to make your changes at the same time you read the article.

 

My editorial calendar

Here is what my planning looks like! I reorganized the lists, added a color code, put a lot of checklists, due dates … all the necessary elements for a good calendar!

 

Trello - New Editorial Calendar

Trello - New Editorial Calendar

Lists

The lists I created fit my writing process: from a writing of the draft to the publication of an article. You may need different lists so that they correspond to your process.

  • Ideas for the Next Articles 
    Before, I had a huge list of ideas that never ended. The list became so big that it became discouraging. In fact, I needed to create an entire board of ideas for future articles. This list contains many technologies that I do not know and wants to learn. As soon as I do not know something, I add it to this list to perhaps one day inform myself about it …
  • Drafts
    This list contains the articles that I started writing, but I haven’t finished yet.
  • In Revision
    This list looks a bit like “Drafts” unless it contains complete articles which I have yet to touch up a bit before it is ready to be published. This may be to improve SEO, correcting the article with Antidote, translate it into English or add images. The next section on the checklists will help you understand the steps that must be completed during the revision of the article.
  • Ready to Be Published / Schedule 
    This list is my favorite! The more it is filled, the happier I am! All articles that are here are ready, and it remains only to publish them. Only the articles of the current month are scheduled to be automatically published on a set date. With some time, I realized that automatic schedule publication of articles three months in advance is not a good idea. Meanwhile, a lot of things can change, such as receiving a sponsored post that needs to be published before another article. So I put on this list the items that are completed without planning on a fixed date. I plan my blog posts for the month to come the first of each month.
  • Weekly and Monthly Articles 
    This list contains all my weekly articles. Right now, I published an article “Weekly Update” every Friday. It also contains all my newsletters so that they are visible in Calendar view on Trello.
  • Resources 
    These are two cards that contain checklists that I use!

 

Cards

Each card corresponds to an article. We’ll assign labels and checklists to the cards. Then, each card can be moved in the appropriate list according to its advancement in our writing process.

Trello - Create an Editorial Calendar

 

Labels

Trello - New Editorial CalendarI use labels on Trello as a color code. I attribute labels to my cards depending on their subject to be able to handle the moment I publish articles on the same subject. For example, I post articles on WordPress every Monday, on Wednesday it’s about blogging, etc.

 

Scheduled: The article is scheduled for a specific date on WordPress. I use a color for it, because of that way, in the calendar view, it is easy to see what cards I cannot move because these items are already planned.

Newsletter: The card that has this label is sending a newsletter.

The other labels are pretty obvious 😉

 

 

 

Checklists

The checklists contain all the steps leading to the publication of an article and its promotion. I also use the lists as reminders for certain steps that I regularly forget, such as adding a tag “Read More” to my articles.

The checklists can be copied from one card to another, which is why I use a card called “Resource.” I always copy checklists from my resource. To do this, click on the map where you want to import a checklist. Click “Checklist” and in the pop-up, select the checklist card resource in the drop-down menu “Copy items to …”.

Add a checklist trello

 

Checklist for Revision

Trello - New Editorial Calendar
This list is the longest and most interesting! Cards that are in the “Review” list have this checklist. Before the card goes to the list “Scheduled,” all boxes must be checked.

 

Checklist for Scheduled Articles

Trello - New Editorial Calendar
Articles that are ready to have planned this checklist. Cards that are in the “Ready to be published” list, therefore, have this checklist. All tasks must be checked before the article is published.

 

Checklist for After the Publication of the Article

Trello - New Editorial Calendar
Once the article is published, I add this checklist to the card and then I have to do all these tasks! I use TailWind to do some automation on my Pinterest account, but I still have to schedule my new posts to be pinned once they are published. I do it by hand along with these other tasks you can see on the screenshot.

 

Checklist for Long-term Promotion of the Article

Trello - New Editorial Calendar
I attribute this one to all my blog posts as soon as they are ready to be published or when they are online. With Hootsuite, it is very easy to plan the publication of a tweet or a Facebook status in 6 months or 1 year. I do not even have to think about it in 1 year, the promotional tweet after one year of the article will be published automatically.

 

Checklist for a Newsletter

Checklist Newsletter
Checklist of tasks I have to do to send a newsletter to my subscribers. Besides, you should sign up for my newsletter!

 

The checklists are very useful especially when some people show their interest in one of my articles while I’m still writing it. With Trello, I can add the name of the user on a separate checklist. That way, I can warn the person concerned once the article is published!

Not convinced?

There are several other tools to create an editorial calendar. For many, it is easier to use a paper calendar or an Excel sheet.

I mentioned a few suggestions to plan your articles with other tools in my previous article.

 

In conclusion

My new schedule works perfectly for me. It helps me plan my next blog posts and stay organized at all times. This Trello board has a huge impact on my life as a blogger, and I’m sure it will help me to continue the great project that is this blog and make it successful.

Did you find this article interesting? Will you use Trello to create your editorial calendar? Give me your impressions!

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33 comments

What is an Editorial Calendar ? – Girl Knows Tech February 17, 2017 - 4:31 pm

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Shannon Burlingame March 10, 2017 - 10:57 am

Thank you SOO much! As a new blogger I definitely need something like this to keep me organized and on track. I will definitely try this out 🙂

Reply
Marie March 17, 2017 - 10:35 am

Let me know how it goes Shannon!
Thank you for your comment 🙂

Reply
Sushmita March 11, 2017 - 2:04 am

This is amazing, firs,t you introduced me to Trello, and now you helped me in getting hands on it! 😀
Thank you, dear! This was quite helpful.

Reply
Marie March 17, 2017 - 10:35 am

haha, that’s exactly what happened! 😉
Thanks for your comment Sushmita!

Reply
Saidat March 11, 2017 - 11:48 am

I was just thinking of creating one for my blog and outreach activities. Thanks for sharing. At least now I know where to start.

Reply
Marie March 17, 2017 - 10:34 am

No problem! It’s going to help you tremendously. Thanks for your comment!

Reply
Jill Conyers March 11, 2017 - 4:45 pm

I’ve never tried Trello but I can’t imagine blogging without an editorial calendar. Thanks for the how-to.

Reply
Marie March 17, 2017 - 10:34 am

What do you use for your editorial calendar, then?! 🙂
Thanks for your comment, Jill!

Reply
valerie March 11, 2017 - 10:29 pm

Thanks Marie, I am so overwhelmed with launching my site thanks for this it’s absolutely brilliant! I already use trello for work so this was just what I needed 😀 Also I love your blog totally up my alley <3 One question what is Antidote and Yoast for SEO?

Reply
Marie March 17, 2017 - 10:32 am

Antidote is a software which correct your mistakes and tells you when what you wrote isn’t good! It’s primarily for French, but they also offer their services in English. But for my English articles, I use more [Grammarly](https://girlknowstech.com/go/grammarly) !

Yoast for SEO is useful to make sure your articles are doing good in terms of SEO (which makes you stand up on the first page of Google!)

Don’t hesitate if you have any other questions – you can write to me at marie@girlknowstech.com!

Reply
Jen March 12, 2017 - 10:17 am

Heard about Trello some time ago. Sounds like a great app.

Reply
Marie March 17, 2017 - 10:25 am

It is, try it!

Reply
Marie March 17, 2017 - 10:33 am

It is! 🙂 Try it!
Thanks for your comment, Jen!

Reply
Radhika Mundra March 16, 2017 - 2:57 pm

This is the first I’ve heard of it. I’ll check it out, looks very helpful for a checklist.
xoxo
Radhika
Expressing Life

Reply
Marie March 17, 2017 - 10:25 am

Yes it is! Thanks for your comment.

Reply
http://whimsicalwolfblog.com/ March 16, 2017 - 8:11 pm

Thank you for sharing this, it is very helpful. I have never heard of Trello, until I read this post. My name is Brandy, and im new to the blogging community. Its nice to meet all of you. Have a blessed day http://whimsicalwolfblog.com/

Reply
Marie March 17, 2017 - 10:24 am

I’m glad you’re learning about Trello because is it truly awesome!
Have a nice day.

Reply
Integrate Trello with Google Calendar and iCal – Girl Knows Tech April 24, 2017 - 12:12 pm

[…] I have already shown you what Trello is and how to create your editorial calendar, today I will explain how to integrate Trello with Google Calendar and iCal! This will allow you to […]

Reply
You created a WordPress blog. Now what? – Girl Knows Tech May 22, 2017 - 9:01 am

[…] Blogging […]

Reply
Kimmoy June 21, 2017 - 9:02 pm

Do you publish a blog post weekly? How is it that your calendar only has things due once a week? Do you not give yourself deadlines for all of the tasks for each post?

Reply
Marie June 26, 2017 - 9:28 pm

Hi!
Yes, I publish a blog post every Monday. That’s why I have a task for once a week.
The tasks for each posts are in the checklists, and I don’t really have due dates for them. I just know they need to be completed for me to publish the post!
Marie

Reply
Louisa September 24, 2017 - 2:47 pm

Thanks so much for this! I’m having trouble staying organised with a full-time job and this is exactly the inspiration/advice I need! Louisa x

Reply
Marie October 13, 2017 - 8:37 pm

Yesss ! I also have a full-time job (and even more lol as a student)…
I know where you come from, and with this editorial calendar, it can get much easier!!
Marie

Reply
Resources for your blog – Girl Knows Tech October 23, 2017 - 9:03 am

[…] I had my editorial calendar on Trello for a year, even though I have now switched to […]

Reply
Karen December 27, 2017 - 6:42 pm

Thank you so much for this article. I just was introduced to Trello and am so excited to find a way to use it as an editorial calendar. 2018 is the year of ease and simplicity and what you have shared will help immensely. Thanks again.

Reply
Marie January 3, 2018 - 9:11 pm

Hi Karen,
I am really happy I was able to help you! Have fun!
Marie

Reply
Najia March 4, 2018 - 9:13 pm

Thank you for this excellent post! I have been trying out Trello for about a week and I think it is better than Todoist. I have copied the Board, as directed, but now I don’t know how to paste it to my Trello app? Also, is Yoast useable by non-software engineers? I am clueless on SEO and WordPress, so I plan to use the blog page provided by Shopify where I am building my jewelry website. Merci!

Reply
Marie April 27, 2018 - 3:30 pm

Hi!

As soon as you copied the board, it should be listed in your own boards if I’m not mistaken. You don’t see it there?

Yoast is only available to people who are using WordPress.Org for their website!

Marie

Reply
Ari August 21, 2018 - 12:11 pm

Great post and a very helpful resource. This helped me finally get my blogging notes and calendar integrated into Trello — it’s a perfect match. Thank you for putting this together and for sharing your board!!

Reply
Marie August 22, 2018 - 10:10 pm

Hello! Happy to help when I can! 🙂
Marie

Reply

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